How to Notarize a Document Online – Step-by-Step Guide (2025 Update)

In today’s fast-paced world, convenience is key, especially when it comes to legal and official documents. Online notarizations (also known as Remote Online Notarizations, or RON) have become incredibly popular, especially for busy individuals or those needing to notarize documents while on the go. Whether you’re in Arizona, traveling, or even abroad, you can get your documents notarized securely and efficiently without needing to be in the same room as the notary.

This guide will walk you through the process, making online notarization simple, fast, and accessible from anywhere in the world.

What Is Remote Online Notarization (RON)?

Remote Online Notarization (RON) allows you to get documents notarized over the internet. Using a secure video platform, a licensed notary can verify your identity and witness you signing documents, all without the need for an in-person meeting. RON is available to anyone in the U.S., and if you're traveling abroad, as long as you’re within the legal boundaries of U.S. notarization laws, you can still use the service.

Who Can Use Online Notarization?

Anyone who needs to have a document notarized, regardless of their location, can use online notary services. Some of the most common reasons people need online notarizations include:

• Real estate transactions 🏡
  
  

• Power of attorney documents 🖊️
  
  

• Wills and trusts 📜
  
  

• Business documents 🏢
  
  

• Affidavits, contracts, and more 📝
  
  

Whether you're on a vacation in another country or temporarily living abroad, you can still get your documents notarized with the same ease as if you were at home.

Step-by-Step Guide to Notarizing a Document Online

Step 1: Choose a Certified Online Notary Service

Remote Online Notarization (RON) services are provided by notaries who are approved to perform notarizations online. Look for a certified provider, such as De Niz Notary Services or other licensed online notaries, that offers RON services. Make sure the service you choose is compliant with U.S. notarization laws.

Step 2: Prepare Your Document

Before the notarization, ensure your document is ready for signing. Have the following documents available:

• A valid U.S. government-issued ID (such as a U.S. passport, state driver’s license, or U.S. military ID)
  
  

• The document you need notarized (ensure it’s in a format that can be uploaded, typically a PDF)
  
  

Step 3: Verify Your Identity Online

To prevent fraud, you’ll need to verify your identity. This is usually done through Identity Proofing (using a third-party service to verify your U.S. ID) and Knowledge-Based Authentication (KBA), which may ask you questions based on your credit history or personal information. This process ensures that only you can sign the document.

Step 4: Initiate a Video Call with the Notary

Once your identity is verified, you’ll connect with the notary via a secure video call. During the video session, the notary will:

• Ask you to confirm that you’re physically present in the U.S. or legally authorized to complete the notarization from your location
  
  

• Witness you signing the document electronically
  
  

• Ensure the document is complete and that you understand its contents
  
  

Step 5: Sign the Document Electronically

Using your computer, tablet, or smartphone, you’ll sign the document electronically during the video call. The notary will then affix their electronic seal to the document, completing the notarization.

Step 6: Receive Your Notarized Document

Once the notarization is complete, the notary will send you the notarized document. You’ll typically receive it via email, and you can download or print it as needed. Many online notaries provide the option to store a copy of the notarized document securely, or you can have it delivered to you in another format.

Common Documents You Can Notarize Online

• Real Estate Documents: Deeds, contracts, lease agreements
  
  

• Power of Attorney Forms: General or healthcare powers of attorney
  
  

• Affidavits: Sworn statements made before the notary
  
  

• Business Contracts: Agreements, NDAs, and partnership papers
  
  

• Wills and Trusts: Legal documents related to estate planning
  
  

Benefits of Online Notarization

• Convenience: Notarize documents without leaving your home, office, or vacation spot
  
  

• Global Access: Even if you're abroad, you can still get your documents notarized
  
  

• Speed: Get documents notarized on your schedule, even outside business hours
  
  

• Cost-Effective: Save on travel time and notary office fees
  
  

• Secure: Virtual notaries use encrypted, secure platforms to ensure privacy
  
  

What You’ll Need for Online Notarization

• A valid U.S. government-issued ID for identity verification
  
  

• A computer, tablet, or smartphone with a webcam and microphone
  
  

• A stable internet connection for the video call
  
  

• The document you need notarized in a compatible format (usually PDF)
  
  

Online Notary Services: Get Started Today

At De Niz Notary Services, we offer fast, convenient, and secure online notarization services. Whether you're at home, at work, on vacation, or living abroad, we’re here to help you with your notarization needs.

Ready to notarize your document online? Get in touch with us today to schedule your virtual notary appointment!